Outlook allows you to cancel (recall) messages that you have sent to other Outlook users. However, this feature is not available in OWA (Outlook Web App). This feature can be useful if you send a message and then you discover errors in the message and want to prevent the recipient from reading it. Can i recall an email from mac office 365 outlook? MacOS Sierra Version 10.12.6. I cant find any way to - Answered by a verified Microsoft Office Technician.
Recall Message Outlook Mac
When you some any accounts in the single Outlook application and the number of emails you send are pretty much, then the chances of bad email increase. It means you sent the mail to either a wrong user, did not attach an important attachment, or some spelling mistakes can ruin your image in front of the recipient.
If you do not want to face any such situation, then you should learn the method to recall the sent email in Outlook. Using such a method, you can stop the recipient to get the message and send it again after modifying it accurately.
1. Open the Outlook and go to the account from which you have sent the email mistakenly. Then go to the Sent Items folder.
2. Choose the sent email and double-click it to open it. Then go to Actions drop-down and choose the Recall button.
3. The message will ask you to choose among the two options – Delete unread copies of this message or Delete unread copies and replace with a new message. Choose the first option to delete the message directly or choose the second option to replace the existing message with a new one.
How to determine the recall process?
The efficiency of the recall process depends on the settings of the recipient's mailbox that how does the mailbox is configured to process the incoming message. The following are the scenario that will determine that if the recall process will delete the message from the recipient side or allow him/her to read it.
Scenario 1. When Tracking is enabled.
The Tracking feature is to automatically process the requests and responses to meeting requests and polls. Now, if the message is not read, then the original message will delete and the recipient will be informed about such deletion.
Scenario 2. When the Tracking is disabled.
When the tracking feature is not enabled, then there can be two results in the given scenario.
- When the recipient will open the recall message, then the original message will delete and the recipient will get such information regarding the deletion.
- When the recipient will open the original message, then the recall process will be a failure and both the original and recall message will remain in the recipient's mailbox.
Scenario 3. When the original message is moved to another folder.
When the original message was moved to a different folder due to a rule or action, then the recall attempt will fail. The recipient will get the message that the recall attempt was failed. Now, both the recall message and the original message will reside in the mailbox in different folders.
Scenario 4. When the original and recall message is present in the same folder.
If the original and recall message is present in the same folder due to a rule or action, then two actions will occur as per the user's behavior:
- If the user opens the original message, then the recall attempt will fail and the recipient will get the message about the failed attempt.
- If the user opens the recall message, then the original message will delete and the recipient will get the information about such deletion.
Scenario 5. When the message is sent to the Public Folder.
Multiple results will occur based on the user's action:
- If the recipient user has all the read-write access to the public folder and he/she has read the original message, then the recall attempt will fail. The sender will get the message that the attempt is failed.
- If the recipient reads the recall message, then the recall attempt will succeed and the original message will delete. Only the recall message will remain in the public folder and the sender will receive the message about the recall success.
- If a different user who has the access to open the Public Folder and reads the recall message, then the recall attempt will also fail and both messages will be present in the folder. Then if the recipient reads the recall message and marks it read, the recall will be successful. If the recipient reads the original message first, then the recall message will fail.
Conclusion
Recalling a message is an important job that each user must know about it. It saves you from sending a wrong message or an unwanted message to an important client. But, you must remember that the accounts get corrupt with such wrong a faulty message. Some messages contain some fishy links or malware code in the attachment that can corrupt the whole data file. That's why when you are handling such messages, then you should have professional PST Repair software that can remove any potential threat and error and recover the complete data.
Everyone will feel embarrassed and panicked if addressing an email to the wrong person, not including an important attachment, making some embarrassing mistakes in the email, or just simply regretting sending this message. Fortunately, you can take back email under some circumstances so that preventing it from being read by the recipients. Well, how to recall an email in Outlook 2016? Look at here! This tutorial will teach you How to Recall a Sent Email in Microsoft Outlook 2016.
Contents:
Part 1: Premises to Recall a Sent Email in Outlook
Part 1: Premises to Recall a Sent Email in Outlook
If you want to cancel a sent email in Outlook, there are some requirements that you must meet before you can operate this process. Otherwise, the request to cancel a sent message in Outlook will be invalid. You should satisfy the following three premises at the same time.
Premise 1: You and your recipients' Outlook mail accounts are connected to a Microsoft Exchange Server. How to check whether your Outlook mail account is connected to a Microsoft Exchange Server or not?
Step 1. Open your Outlook 2016, click File and go to Info.
Step 2. Under Account Information, you can check whether the account that you sent the email from is connected to a Microsoft Exchange or not.
Step 3. Click Back button to come back to the previous interface.
Premise 2: You use Outlook 2016 to recall an email on Windows. Outlook 2016 for Mac doesn't support a recall option now.
Premise 3: The email or the message that you want to recall has not been read by the recipient. As long as you fulfill these three requirements, the email can be recalled without problems in Outlook 2016.
Part 2: Recall or Replace a Message in Outlook
How to retrieve sent emails in Outlook 2016? Here 4 steps are provided to you to recall or replace a message in Outlook.
Step 1. Open you Outlook, select Sent Items in the Home ribbon and double click the sent email that you want to recall or replace in order to open it.
Step 2. Go to Message >Actions >Recall This Message.
Or you can click File >Info >Resend or Recall >Recall This Message.
Step 3. In the Recall This Message dialog box, you will see two options:
Option 1: Delete unread copies of this message.
Option 2: Delete unread copies and replace with a new message.
If you want to recall the sent message, select Option 1; if you want to replace the sent message with a new message, select Option 2.
Step 4. Check the Tell me if recall succeeds or fails for each recipient box to receive an email which will tell you if the message is recalled or not, and then click OK button to complete the process.
Tip: If you select Delete unread copies and replace with a new message, the previous message will open for you to re-edit. When you send again, the previous email will be deleted from the recipient's mailbox and replaced with the newly edited one.
If you achieve these 4 steps, an attempt to recall the message from the recipient will be made. If the recipient has not read the message, it will be recalled. However, if the recipient has already read the message, the message recall will be in vain. So when you realize that you want to cancel the message, do these steps as soon as possible.
Part 3: Defer Delivery of Sent Emails in Outlook
Anime sekirei season 3 sub indo. Everyone is likely to make mistakes. Sometimes you have checked the message for several times and don't discover any problem before you sent. However, once you send the message, you find some mistakes in it. In this case, you don't know how to cancel sent email in Outlook. If you are careless sometimes, you can choose to defer delivery of sent emails in Outlook.
Step 1. Go to Home >Rules >Manage Rules & Alerts.
Step 2. In the Rules and Alerts panel, click New Rules, select Apply rules on messages I send and then click Next.
Step 3. Don't check any condition in next window and then click Next.
Step 4. Choose defer delivery by number of minutes in the next dialog box, click a number of to specify the minutes and then click Next. You can defer delivery from 1 to 120 minutes.
Step 5. Don't add any exception in next window and then click Next.
Step 6. Type a name in Specify a name for this rule box, check turn on the rule and then click Finish.
After you complete these 6 steps, all your sent emails will wait for some minutes to deliver to the recipient. If you want to cancel the email, you can just stop the email from being sent by moving it from Outbox to Draft.
Part 4: Schedule Delivery of a Specific Email in Outlook
If you are going to send an important email and you are afraid to find mistakes after you send, you can schedule an email to be sent later so that you can modify it if you find some mistakes.
Step 1. When you write the message, go to Options >Delay Delivery.
Step 2. Under this panel, select the Do not deliver before check box and then choose the delivery date and time that you want.
Step 3. Click Close to complete this process.
If you read this tutorial carefully, you will find that how to call back email in Outlook 2016 is not a big problem any more!
Recall Message Outlook Mac
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